Pasco County Purchasing

Welcome to the Purchasing Department

The Purchasing Department is responsible for procuring all goods and services necessary for the operating departments under the control of the Board of County Commissioners. The procurement of goods and services for Constitutional Officers are handled upon request and as needed. The Purchasing Department exists to procure, in a timely manner, the goods and services necessary to enable the operating departments to achieve their respective objectives and meet the needs of Pasco County residents. Furthermore, it is the responsibility of the Purchasing Department to ensure that all procurement activity is conducted in compliance with the Purchasing Ordinance, applicable State and Federal laws and regulations, and approved policies and procedures. Open competition works to eliminate the appearance and opportunity for favoritism and inspires public confidence that all purchases are awarded fairly and equitably. The Purchasing Department is committed to maintaining the integrity of the process, maintaining favorable business relationships, fostering fair and open competition and maximizing value.

What's New In Purchasing

VENDOR REGISTRATION

IMPORTANT: OFFICIAL SOLICITATION DOCUMENTS AND DISTRIBUTION

The Pasco County Board of County Commissioners officially distributes solicitation documents through the Florida Online Bid System http://www.floridabidsystem.com/. Solicitation documents may be downloaded at NO COST using this system and may also be obtained from the Purchasing Department in accordance with Florida Statutes that pertain to Public Records. Copies of solicitation documents obtained from other sources are not considered official and should not be relied upon. The Pasco County Board of County Commissioners is not responsible for solicitation documents obtained from sources other than the Florida Online Bid System or the Purchasing Department. Only vendors who properly register and obtain solicitation documents directly from the Florida Online Bid System or Purchasing Department are guaranteed to receive addenda and other important information if issued. Vendors are responsible for acquiring knowledge of changes, modifications or additions to official solicitation documents. Vendors who submit responses and later claim they did not receive complete documents, had no knowledge of any change, modifications or additions made by the Pasco County Board of County Commissioners to the official solicitation documents, shall still be bound by the solicitation, including any changes, modifications or additions to the official solicitation documents. IF YOU OBTAINED A SOLICITATION DOCUMENT FROM A SOURCE OTHER THAN THE FLORIDA ONLINE BID SYSTEM OR THE PURCHASING DEPARTMENT, IT IS HIGHLY RECOMMENDED THAT YOU REGISTER AS A VENDOR AND DOWNLOAD THE OFFICIAL DOCUMENT AT http://www.floridabidsystem.com/ AT NO COST.

For more information about the Florida Online Bid System please feel free to contact the Purchasing Department at (727) 847-8194 or BidNet at (800) 677-1997, Ext. 214 (toll free). To expedite your request, please ask for the Florida Online Bid System.

The Pasco County Board of County Commissioners has joined the Florida Online Bid System by BidNet® to improve communication and reduce costs associated with vendor notification and management. To view Pasco County's solicitations, and the solicitations of all of the other participating agencies, vendors are encouraged to register online at www.FloridaBidSystem.com, use the "Vendor Registration" link, select a service plan (automatic notification or search-only access) and complete the registration form. Once registered, vendors may download solicitation documents at no cost. If you are already registered as a vendor on this system, there is no need to register again for Pasco County. Remember registered vendors may search the website for new bid and quote opportunities at NO cost. Effective March 1, 2010, the Purchasing Department no longer mails letters to vendors notifying them of solicitation opportunities. Vendors may also use the “Open Solicitations” link at the upper left corner of this page to view a list of the County’s current solicitations without having to register. Non-construction solicitation documents may also be viewed at the Purchasing Department and provided in accordance with Florida’s Public Records Law.

Construction solicitation documents may be viewed online at no cost by registering and logging in at http://www.PascoPlanRoom.com/. Construction solicitation documents are also available for purchase at this same site or by contacting Jiffy Reprographics at (727) 442-7125.

The Florida Online Bid System offers a value-added option if a vendor wishes to receive automatic notifications of solicitations; however, there is a charge of $49.95 per year or approximately $4.17 per month. It is important to note that this fee covers all of the agencies that are using the Florida Bid System and not just for a single county or agency. Vendors are not compelled or required to subscribe to this value-added service. Vendors who are not interested in this option may still manually search for opportunities at no cost.